Staff & Permissions
Tournament Sense Director supports role-based access control so you can delegate work on tournament day. Assign staff to individual tournaments or leagues with specific permissions — each person gets exactly the access they need.
Two Levels of Access
Staff access works at two distinct levels:
Organization-level
All members of your organization can see every tournament and league within that organization. Permissions are determined by their organization role.
Per-tournament / Per-league
Assign specific people to specific events by email. Ideal for volunteers or one-time helpers who don't need access to your entire organization.
Available Roles
Each staff member is assigned one of the following roles:
Director
Full control: create, edit, delete, payouts, staff management
Assistant Director
Enter scores, manage entries, edit settings, manage side pots (no financial access)
Scorer
Enter scores and check in bowlers
Side Pot Manager
Manage side pots only
Viewer
Read-only access (kiosk, results display)
Permission Matrix
Here's what each role can do at a glance:
| Permission | Director | Asst. Dir. | Scorer | Side Pot Mgr | Viewer |
|---|---|---|---|---|---|
| View tournament | |||||
| Enter scores | |||||
| Manage entries | |||||
| Edit settings | |||||
| Manage side pots | |||||
| Financial access | |||||
| Manage staff |
Adding Staff
Open Manage Staff
Open your tournament, go to the Overview tab, and tap the Manage Staff card.
Enter Email
Enter the staff member's email address.
Select Role
Choose their role from the dropdown (Director, Assistant Director, Scorer, Side Pot Manager, or Viewer).
Add
Tap Add — they'll appear in the staff list immediately.
Account Required
The staff member must have a Tournament Sense account registered with that email address.
Changing Roles
To change an existing staff member's role:
- Tap the menu () on any staff member and select Change Role
- Select the new role from the list and tap Save
Removing Staff
To remove a staff member:
- Tap the menu () on any staff member and select Remove
- They immediately lose access to that tournament or league
Tips
- Staff assignments are per-tournament, not global — perfect for one-day volunteers.
- Organization members automatically have access to all org tournaments without needing individual assignments.
- Financial data (payouts, funding configs, payments) is restricted to the tournament owner only.
- Staff can't see other directors' tournaments — complete data isolation between accounts.